Job Vacancies

ADMINISTRATIVE AND FINANCE ASSISTANT – PART TIME

The Séamus Ennis Arts Centre is seeking an Administrative and Finance Assistant to work as part of our small team.

Working across the Administration and Finance functions of the company you will be an integral part of the SEAC Team. You will be responsible for:
Maintaining accounts to trial balance
Processing payroll
Making payments through online banking
Producing monthly financial reports
Working alongside the SEAC Director to produce financial reporting for funding applications.
The administration of insurance and licenses
General office duties.

You must have experience of Excel spreadsheets and Sage One or similar accounting package.
Knowledge of payroll processing, VAT and ROS, online banking, strong administrative skills, excellent communication and organisational skills as well as a ‘can do’ attitude.
An experience of public funding and interest in the arts is highly desirable.

Please read on for full job specifcation.

Deadline for receipt of applications is Friday November 19th 2021
Email applications will only be considered.

JOB SPECIFICATION

Administrative Duties

  • Support the administration and accounting requirements of SEAC’s Fingal County Council Subvention grant and Arts Council Annual Programming grant.
  • Maintain HR files recording TOIL, sickness and holiday absences.
  • Draft correspondence, produce letters, reports, other documents as required.
  • Maintain accessible and up to date filing systems, both manual and computerised.
  • Provide a friendly and efficient phone and email service for enquiries about SEAC events. Take messages and pass on as appropriate.
  • Purchase office stationery and other consumables in accordance with procedure including monitoring and maintaining stock.
  • Assist at public events organised by SEAC as required.

Finance Duties

  • Process fortnightly payroll.
  • Submit Revenue returns via ROS for payroll & VAT.
  • Input supplier invoices and process payments.
  • Raise customer invoices and ensure payment is received.
  • Post general ledger journal as required.
  • Record and process bank payments and receipts and reconcile bank account.
  • Process and reconcile petty cash expenditure.
  • Prepare monthly management reports.
  • Research and order best value capital purchases according to procedure.
  • Maintain fixed asset register.
  • Liaise with auditors for year-end accounts and audit.
  • Assist with any financial reporting required for funding applications.

Equality and Diversity

  • Work in accordance with the intentions and requirements of the SEAC Equality and Diversity Policy.

In addition, undertake any other duty or responsibility which may reasonably be requested by the Director and Board Members.

PERSON SPECIFICATION

EXPERIENCEEssentialDesirable
Demonstrable bookkeeping and payroll processing experience 
Experience of working in an administrative role in a small team 
Experience of working in admin and finance for a charity and/or the arts 
Experience of working and liaising with auditors 
Experience of payroll processing, VAT & ROS 
Experience of payment processing using online banking 
SKILLS  
Excellent time management skills with the ability to manage multiple priorities 
Highly organised and practical with a meticulous attention to detail 
Ability to work quickly and accurately and complete work to deadline 
Excellent analytical skills 
Ability to work effectively as a member of a small team. 
Minimum intermediate level Sage One, Microsoft Office (Excel, Word, Power Point, Outlook)  
Accurate keyboard and data entry skills 
Communication  
Excellent written and verbal communication skills 
Ability to produce well written letters, reports and to contribute to funding applications. 
Ability to explain financial matters to non-financial colleagues.  
Other skills and personal qualities  
Trustworthy, reliable and able to maintain confidentiality 
Positive and flexible with a can-do attitude 
Ability to contribute effectively to a small team. Must be willing to pitch in during large, busy events. 
Knowledge of Health & Safety issues 

TERMS & CONDITIONS

Hours of Work:         
21 hours per week to be carried out during core hours – normally Monday to Friday 9.30 am – 5.30 pm

Holidays:                  
25 days (pro-rata)

Contract Duration:      
Permanent (with 6-month probation period)

Notice Period:             
1 Month

NOTES FOR APPLICANTS

Thank you for your interest in our vacancy at The Séamus Ennis Arts Centre. These notes are to help you to make the most of your application.

Many applicants are probably extremely well qualified and experienced, and very suitable for a post, but their applications do not provide sufficient information to enable us to shortlist them and invite them for interview.

Job description

We have set out what we believe are the main requirements of the post although like most organisations we expect a flexible approach by all staff to their role.

This is not an exhaustive list, but the job description gives an idea of the purpose and scope of the role.

Person specification

The experience, knowledge and skills listed are required for the effective performance of the post. You may have not had the chance so far to demonstrate some of these skills in the workplace; if this is so, think of other areas (e.g. voluntary work, running the home) where you can demonstrate your aptitude in these areas.

The short-listing process

Short-listing is carried out purely on the information contained in your application. Candidates are assessed against the attributes of the person specification, and if these are not met, or if there is insufficient detail to make a judgement, the application is rejected.

Application Process

Please email a copy of your CV and a covering letter detailing how your experience matches this position to director@tseac.ie

Only e-mail applications will be accepted

Closing date for applications:
5pm, Friday, November 19, 2021

The Séamus Ennis Arts Centre is funded by Fingal County Council and Arts Council Ireland.  We are an equal opportunities employer and welcome applications from all sections of the community.  Charity no: CHY 15403